Exhibitor Toolkit
Exhibitors can access essential tools, information, and support materials to plan, prepare, and manage their presence at the event, including booth guidelines, logistics, marketing assets, and key deadlines.
Exhibitor Guide
Welcome to Aquaex India 2025! As an exhibitor, we request you to review the essential guidelines to help you plan effectively and ensure a successful participation for your business. For any further information or assistance, feel free to contact Aquaex India Customer Support at: +91-98480-33333 or mail@aquaexindia.com.
Important Dates for Exhibitors
Exhibitor Move-in
Custom Built/Bare Space
9 September 2025, 11:00 AM until
11 September 2025, 2:00 AM
Built-up/Shell Scheme
10 September 2025, 11:00 AM until
10 September 2025, 9:00 PM
Exhibition Timings
Thursday, 11 September 2025 – 10:00 AM to 6:00 PM
Friday, 12 September 2025 – 10:00 AM to 6:00 PM
Saturday, 13 September 2025 – 10:00 AM to 4:30 PM
Dismantling
Stall dismantling will begin at 6:00 PM on 13 September 2025 and must be completed, including the removal of all materials, by 11:30 PM (same day).
Inauguration
The official inauguration will take place on 11 September 2025, from 10:00 AM to 11:30 AM (schedule is subject to modification)
Authorised Agencies
Should you require assistance, we have empanelled third-party agencies for the following services:
▶ Stall setup and dismantling
▶ Stand deliveries
▶ Freight forwarding
▶ Design and printing
▶ Lighting, sound and displays
▶ Transport and logistics
▶ Handymen and ushers
▶ Travel services
Setting Up Your Booth
Exhibition halls will be open for setup from 11:00 AM, 9 September 2025.
Bare/custom design space exhibitors must complete installation and decoration by 5:00 AM, 11 September 2025.
Built-up/shell scheme exhibitors must finish setup by 9:00 PM, 10 September 2025.
Any materials not intended to remain in the stall must be removed by midnight, after which a final security check will be conducted.
No Verbal Agreements
Only written agreements with the organiser will be considered valid. Verbal understandings are not binding.
Damage to Property
Exhibitors are responsible for any damage caused to venue structures, flooring, walls, panels, carpets, or items provided by the organiser. Please do not use paint, adhesives, or materials that could harm furniture, fixtures, or surfaces.
Noise and Smell
⚠️ Displays or activities that generate offensive noise, smell, or pollutants are strictly prohibited.
Decoration & Display Guidelines
Maximum display height:
Bare space stalls: 3.5 metres
Shell scheme stalls: 2.5 metres
During the live event, and in the six hours leading up to it, exhibitors are strictly prohibited from carrying out setup or dismantling activities.
Participant Guidelines
To ensure a smooth and professional experience at Aquaex India 2025, all exhibitors are requested to follow the guidelines outlined below. These cover key aspects of setup, operations, dismantling, safety and available services to help you make the most of your participation in Bhimavaram from 11–13 Sept. 2025.
Limitation of Liability
The organiser is not liable for: Safety of exhibitors, their staff, contractors, agents, invitees, or exhibits. Any damage, loss, or delays arising from third-party services, venue restrictions, or failure of utilities. Please refer to the Aquaex India Terms & Conditions for full details.
Venue Access
Exhibitors and contractors must collect setup/dismantling passes before beginning any work. Access to the exhibition grounds is allowed with a valid exhibitor pass from 9 September 2025.
Early access is permitted only for custom-designed stalls over 36 SQM. or exhibitors who have paid the entry fee and obtained special permission from the organisers.
Entry Permit
Please contact the organising team in advance to obtain your registration confirmation and proof of full payment. At the check-in area, present this confirmation to receive your vehicle pass, workers' permit, and goods entry permit. Booths with pending payments will not be granted entry.
Dismantling Guidelines
Stall dismantling starts: 6:00 PM, 13 September 2025. Must be fully completed by 11:30 PM the same day. Packing inside the stall may begin at 5:30 PM, but aisle areas must be kept clear. Aisle carpets will be removed at 6:00 PM; rolling doors will open for material movement.
⚠️ Risk of Theft: Hand over boxes only to authorised service providers. The risk of theft is higher during dismantling.
Safety Measures
Safety of exhibitors, visitors, and exhibits is a top priority. All electrical work must meet safety standards. Machine exhibits must have guards to prevent injuries from sparks, debris, or fluids.
⚠️ Use of inflammable, explosive, toxic, radioactive, or hazardous materials is strictly prohibited.
General Rules
No entry without a valid temporary pass during setup/dismantling. No one is allowed to sleep on-site during any phase of the event. Contractors must share their details with the exhibitor, who will then forward them to the organiser for pass issuance.
Temporary Pass Validity:
Setup: 11:00 AM, 9 September – 5:00 AM, 11 September
Dismantling: 6:00 PM – 11:30 PM, 13 September
Facilities Available On-Site
To support your participation and enhance your experience at Aquaex India 2025, a range of essential services and amenities will be available at the venue. From security and medical support to food options and business services, all essential facilities will be readily available at the venue throughout the event.
Photography & Videography
An official team will be available throughout the exhibition.
On-site Security
General security will be provided. Stall-specific security is available at additional cost through authorised providers only.
Fire Precautions
Fire engines with firefighting equipment will be on standby throughout the event.
⚠️ Smoking is strictly prohibited within the exhibition venue at all times.
Housekeeping
General cleaning of exhibition areas will be carried out. Booth-specific cleaning is available on request and will incur an extra charge.
Media Centre
Press releases may be distributed with prior organiser approval.
Media slots available for INR 35,000 + GST for 25 minutes, including sound system and display screen. Exhibitors must handle press invites and backdrop design/ printing/installation. On-site media support is available.
Business Centre
On-demand paid services available:
▶ Photocopying
▶ Printing (black & white/colour)
▶ Stationery supplies
Food Court
A multi-cuisine food court will operate throughout the event.
Onsite Medical Facility
On-demand paid services available:
▶ First aid counter
▶ Doctor on call
▶ Ambulance on standby
Cloakroom
Secure storage is available for small boxes, travel bags, and light goods. Please check with the counter for storage duration and charges.
Note: Charges apply for all above services where applicable.
Booth Specification
6M*6M/36 SQM
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
Aquaex India 2025 — 11, 12 & 13 September
Radha Krishna Conventions, Pedamiram, Bhimavaram, India
6M*5M/30 SQM
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
6M*4M/24 SQM
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
6M*3M/18 SQM
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
4M*3M/12 SQM
Variations —
Bare Stand: Raw Floor Space
Built-up/Shell: 1 Side Open/2 Sides Open/ 3 Sides Open
3M*3M/9 SQM
Exhibition Halls and Floor Plan
Aquaex India 2025 will be held at Radha Krishna Conventions, the largest venue in Bhimavaram. The venue includes three indoor halls: Hall-A and Hall-B are fully air-conditioned, while Hall-C is an open, non-air-conditioned space with fans. There is also outdoor space available, suitable for large machinery, vehicles, water tanks, and logistics displays. Please contact our reservation team to check booth availability.
Call or WhatsApp:
+91-98480-33333 | Email: mail@aquaexindia.com
HALL-A
Fully Air-conditioned
Booth Size: Starting from 20 SQM
Total No. of Booths: 30
HALL-B
Fully Air-conditioned
Booth Size: Starting from 9 SQM
Total No. of Booths: 38
HALL-C
Non Air-conditioned
Booth Size: Starting from 9 SQM
Total No. of Booths: 24
Booking
Opens Soon
Exhibition Profile
Aquaex India showcases the full spectrum of innovations shaping modern aquaculture, from intelligent pre-harvest systems and automated harvesting to advanced post-harvest processing, packaging and logistics. The exhibition highlights cutting-edge technologies that enhance efficiency, sustainability and product quality across the value chain. It is a one-stop platform for discovering future-ready solutions and fostering valuable industry connections.
Aquaculture Equipment
Manufacturers and suppliers of specialised equipment used in fish farming operations, including pumps, aerators, water quality monitoring systems, and automated feeding systems that enhance productivity and efficiency.
Aquaculture Pharma & Nutraceuticals
Companies producing medicines, vaccines, probiotics, and nutritional supplements specifically designed for aquatic animals to prevent diseases, boost immunity, and improve overall health and growth rates.
Cage Manufacturers
Specialised manufacturers of floating and submersible cage systems used in marine and freshwater aquaculture for containing and raising fish in open water environments while maintaining optimal growing conditions.
Cold Chain & Refrigeration Equipment
Suppliers of refrigeration systems, freezers, and temperature-controlled storage solutions essential for maintaining the freshness and quality of seafood from harvest to market delivery.
Cold Storage Facilities Providers
Companies that operate large-scale refrigerated warehouses and storage facilities, providing essential infrastructure for preserving seafood products and maintaining the cold chain throughout the supply process.
Consultants
Professional advisory services providers who offer expertise in various aspects of fisheries and aquaculture, including business planning, technical guidance, regulatory compliance, and project management.
Disease & Health Management
Specialists in aquatic animal health who provide diagnostic services, treatment protocols, and preventive health management strategies to minimise disease outbreaks and mortality in aquaculture operations.
Educational, Training & Academia
Educational and research organisations that provide training, conduct research, and develop new methodologies in fisheries and aquaculture sciences. They contribute to knowledge advancement and skill development in the industry.
Feed Additives
Manufacturers of specialised nutritional supplements, vitamins, minerals, and performance enhancers that are mixed into fish feed to improve growth rates, feed conversion efficiency and fish health.
Feed & Feeding Equipment
Suppliers of automated feeding systems, feed dispensers, and feeding management technology that optimise feed distribution, reduce waste, and improve feeding efficiency in aquaculture operations.
Feed & Nutrition Manufacturers
Companies producing commercial fish feeds, formulating nutritionally balanced diets for different species and life stages to ensure optimal growth, health and feed conversion ratios. Supplying specialised feeds that enhance disease resistance, improve flesh quality and reduce environmental impact.
Feed Seller/Wholesalers/Traders
Distribution networks and trading companies that facilitate the supply chain of fish feed products from manufacturers to end users, ensuring availability and competitive pricing across markets.
Finance, Insurance & Banking Sector
Financial institutions providing specialised services including aquaculture loans, crop insurance, investment funding, and risk management solutions tailored to the unique needs of the fisheries industry.
Fisheries Associations
Professional organisations and trade associations that represent the interests of fisheries stakeholders, provide networking opportunities, advocate for policy changes, and promote industry best practices.
Fishing Technology & Equipment
Manufacturers and suppliers of fishing gear, nets, boats, navigation equipment, and other technology used in capture fisheries to improve fishing efficiency and sustainability.
Food Safety & Quality Control
Companies providing testing services, certification, quality assurance systems, and food safety solutions to ensure seafood products meet regulatory standards and consumer expectations.
Government Departments
Union, state and local government agencies responsible for fisheries regulation, policy development, licensing, resource management and providing support services to the aquaculture sector.
Hatcheries and Seed Suppliers
Facilities that specialise in breeding and producing juvenile fish (fry and fingerlings) for stocking in aquaculture operations, providing the foundation stock for fish farming enterprises.
Hatchery Equipment Manufacturers
Specialised manufacturers of breeding tanks, incubation systems, larval rearing equipment, and other specialised machinery used in fish hatchery operations for reproduction and early-stage fish production.
Importers & Exporters
International trade companies that facilitate the global movement of seafood products, handling logistics, documentation, and regulatory compliance for cross-border seafood commerce.
Inspection & Certification Agencies
Third-party organisations that provide quality inspection services, compliance verification, and certification for seafood products to meet international standards and regulatory requirements.
IT and Hardware Companies
Technology providers offering software solutions, hardware systems, and digital tools for aquaculture management, including monitoring systems, data analytics, and farm management software.
Mariculture Industry
Companies engaged in marine-based aquaculture operations, including offshore fish farming, seaweed cultivation, and other ocean-based aquaculture activities in coastal and marine environments.
Marketing/Exports/Distributors
Companies specialising in the marketing, promotion, and distribution of seafood products, helping connect producers with domestic and international markets through various sales channels.
Media & Trade Publications
Publishers of industry magazines, newsletters, websites, and other media platforms that provide news, technical information, market intelligence and communication channels for the fisheries and aquaculture industry.
Nets and Fishing Equipment
Manufacturers and suppliers of fishing nets, ropes, hooks, traps, and other fishing gear used in both commercial and recreational fishing operations.
Ornamental Fisheries Industry
Businesses involved in breeding, trading, and retailing ornamental fish for aquarium and decorative purposes, including specialised equipment and supplies for the ornamental fish trade.
Packaging Industry
Companies providing specialised packaging solutions for seafood products, including vacuum packaging, modified atmosphere packaging, and other preservation and presentation technologies.
Pond Management Services
Service providers offering pond construction, maintenance, water quality management, and technical support services for aquaculture pond operations and water body management.
Processing Technology & Equipment
Manufacturers of fish processing machinery, filleting equipment, packaging lines, and other technology used to transform raw fish into value-added products for market distribution.
Recirculation Aquaculture System
Specialised companies designing and manufacturing closed-loop aquaculture systems that recycle and treat water (RAS), enabling intensive fish production with minimal water usage and taking care of environmental impact.
Research Institutions
Scientific organisations conducting research and development in fisheries and aquaculture, advancing knowledge in areas such as breeding, nutrition, disease management and sustainable production practices.
Retailers, Resellers & Value Adds
Companies involved in the final distribution of seafood products to consumers, including retail chains, specialty stores, and businesses that add value through processing or preparation.
Seafood & Fish Processors
Companies that transform raw fish into processed products such as fillets, frozen products, canned goods, and other value-added seafood items for consumer and commercial markets.
Seafood Retail Chains
Large-scale retail operations specialising in seafood sales, including supermarket chains, specialty seafood stores, and restaurant chains that serve as major distribution channels.
Service Providers
Companies offering various support services to the aquaculture industry, including maintenance, consulting, logistics, and other professional services that support fish farming operations.
Table Fish/ Ready-to-Cook
Business focusing on processing and supplying market-ready fish that are cleaned, filleted, and prepared for immediate cooking, targeting busy consumers and restaurants who value convenience.
Technology Firms
Companies developing and providing advanced technological solutions for the fisheries industry, including automation, IoT devices, artificial intelligence, and other cutting-edge innovations.
Trade Associations & Foundations
Non-profit organisations and industry associations that promote trade, provide networking opportunities, conduct research, and advocate for the interests of the fisheries and aquaculture sector.
Transport & Logistics
Companies providing specialised transportation services for live fish, fresh seafood, and frozen products, including refrigerated transport, logistics management, and supply chain solutions.
Water Analysis & Treatment
Companies providing water quality testing services, treatment systems, and water management solutions essential for maintaining optimal water conditions in aquaculture operations.
Showcase Your Brand at India’s Leading Fisheries & Aquaculture Event
Explore Sponsorship with Aquaex India
Get high visibility, connect with 25,000+ visitors, and be seen by key players in the industry. Aquaex India offers a great chance to grow your brand, build partnerships, and be part of a growing market. From on-ground branding to media coverage, our sponsorship packages are designed to give your brand the spotlight.
The Venue
Radha Krishna Convention, Pedamiram, Bhimavaram, Andhra Pradesh 534206, India
Contact Us
If you have any queries or would like to learn more about the event, please feel free to call us, send a message, or chat with us. We’ll be happy to assist you.
Call/WhatsApp
+91 98480 33333
Or Email us at mail@aquaexindia.com
Organisers' Office
Aqua Farming Tech & Solutions P. Ltd.
3A, White Waters, Timberlake Colony, Rai Durg,
Hyderabad 500104, India
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11, 12 & 13 September 2025
Bhimavaram, Andhra Pradesh, India
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